TCR Grad Blog

Graduate director's blog for the Technical Communication and Rhetoric Program at Texas Tech University

Archive for the ‘administration’ Category

Spring 2012 Dates

Posted by Joyce on January 18, 2012

Welcome back to school, graduate students. Here are some links and some dates for you to use for your planning this spring semester:
University Official Calendar
Graduate School Calendar
Our key dates:
  • MATC mid course portfolio ready for evaluation next week (the week of Jan 23rd) — formative evaluation for MATC students who will complete 18 hours this semester
  • file intent to graduate form: Feb 3
  • file defense form: Feb 29
  • MATC final portfolio (for graduating this May) due March 26
  • last day to defend: Mar 28
  • advance registration begins Apr 6
  • turn in final diss/thesis: May 1
In addition, the graduate program will be holding doctoral annual reviews as follows:
  • Online doctoral students: During the May Seminar
  • On-campus doctoral students: probably the last week of February and/or the first week of March (the faculty is meeting Jan 20th to set these dates)
Graduate Recruiting weekend, when we bring all our newly admitted prospective grad students to campus: March 9th and 10th
May Workshop for online doctoral students:
  • May 21st – June 2
  • Carolyn Rude visits and speaks May 22
  • Charles Bazerman visits and speaks May 29
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Waivers, Awards, and Reductions

Posted by Joyce on January 15, 2012

In the week just before a semester begins, there is always the urgent email or call from students who are worried that their waivers haven’t showed up on their account.  While it is indeed troubling, this situation is not dire — it always gets fixed. Philosophically speaking, we did not admit you to our graduate program just to let you fall victim to money troubles — if you get dropped or if your waiver hasn’t been applied yet, we’ll re-add you and we’ll find your waiver.  Sometimes you have to pay what you think your proper amount should be, and then the difference will get worked out in the following days.

There are three types of reductions to your fee bill.

GPTI fee and tuition waivers:  If you work for the program as a teaching assistant (GPTI, TA, or RA), then the department (typically my assistant and the dept business manager) submit paperwork that will reduce your tuition and fees by a given amount.  This is the set of waivers that I recently wrote about–the graduate school will limit your out-of-pocket expenses to $600 starting in the Fall 2012 semester.

Online PhD tuition waivers.  Your initial fee bill looks enormous, but that’s because you’ve been charged out-of-state tuition, along with our program’s hefty coursefee.  The tuition gets reversed via an email I send to SBS.  I do this in bulk after everyone is registered, but late season adds and drops may result in your name not being on the list.  Just let me know and I’ll get the tuition reversed.

Scholarships and Fellowships.  These are awarded by the department, the college, the grad school, or some other entity.  They are often applied timely, but sometimes other offices lose paperwork or fail to inform us timely of some sort of requirement.  These usually get applied to your account by the start of school, but if they’re missing, let me know.

Changes on the Horizon.  I do not know what the precise dollar amount of this change will be, but beginning either in Summer or Fall 2012, online PhD non-Texas residents will no longer have to go through all this tuition-then-reversal situation.  You will simply be billed non-resident tuition and the big coursefee will vanish.  What’s unknown is how much non-resident tuition will be for those semesters. I will still put non-residents into X sections and Texas residents into D sections, however, so your residency status will continue to be important.

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CRN’s for Fall 2011 Variable Credit Courses

Posted by Joyce on July 24, 2011

Section numbers and CRN’s for Fall 2011 variable credit courses:

8000, x21, 23764: dissertation hours, online, non-Texas students only
8000, d21, 21742: dissertation hours, online Texas residents only
8000, 027, 22937: dissertation hours, all local doctoral students

7000, 027, 22936: everyone preparing for quals

5000, 027, 14858: Professional development hours

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New Approach to May Billing

Posted by Joyce on April 23, 2011

After multiple years of requesting that Student Business Services bill you for the May Workshop, after years of trying different techniques for billing a zero-credit course, after one year of working with University College’s conference services, I believe we have finally arrived at a reasonable means of  charging you for the 2-weeks in May for online PhD students.

In January 2011, it was determined at high levels that we could place a charge directly on your bill without having to go through registration of any sort.  It was further determined that the charge should go on your account after the last date in the spring semester that would trigger a “semester-fail-to-pay” penalty, and this date is generally April 15th.  The charge goes onto your spring semester, but since it falls after this “last date to pay,” it sort of functions as a billing period corresponding to the Maymester.  The reason we have to do this is that there is no Maymester billing period, and to collect your May payments timely (so that we can pay housing, dining, visitors, and so on), the late spring charge was deemed to make the most sense.

I went through specialized training to do this direct charge, and while it’s always possible I’ll make a mistake, I have complete control over the charges and refunds, so it’s very, very easy to fix if we need to adjust your payment.

So the details are these:

1. You’ll see a charge for the May Workshop in your spring semester, Detail Code TG02, “Technical Comm Maymester Fee,” which is $1600 in Spring 2011, which you’ll need to pay as soon as possible, and certainly no later than May 9th.

2. if you’re taking a summer course, it is billed in the Summer 1 semester, and its deadlines for payment are typically something like “Full payment of mandatory tuition and fees or enrollment in a payment plan due for Summer I”, due on May 27th this year. If you’ve signed up for a payment plan, then you have until June 27 to make a first payment.

This approach to May billing ought to give you the option of installment payments, access to financial aid, and detailed bills that you  may be able to use for reimbursement from employers.

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Doctoral f2f Annual Review Schedule

Posted by Joyce on February 19, 2011

TCR
PhD annual reviews: February 25, 2011

Room 357

Time

Student

Chair

Member

Member

Member

9:00

Bacon

Baehr

Kemp

Rickly

10:00

Brandenburg

Rickly

Baehr

Carter

11:00

Wery

Kemp

Baehr

Rickly

12:00

Christofides

Kemp

Baake

Zdenek

1:00

Wang

Barker

Baake

Dragga

2:00

Watson

Carter

Baake

Koerber

3:00

Beaudin

Rice

Lang

Booher

4:00

Bennett

Lang

Barker

Booher

Late in day

Room 358

Time

Student

Chair

Member

Member

Member

9:00

Crane

Still

Cargile-Cook

Barker

10:00

Jahnke

Still

Dragga

Cargile Cook

11:00

Krahmer

Still

Baake

Cargile Cook

12:00

1:00

Trice

Still

Zdenek

Booher

2:00

Trauth

Rice

Booher

Lang

3:00

Huston

Zdenek

Barker

Koerber

4:00

Barron

Rice

Koerber

Carter


Annual reviews (TBA),
2011

meetings by arrangement, by March 1 (MOO, WebCam, Phone, etc.)

Notes

Student

Chair

Member

Member

Out of town

Visconti

Still

Rice

Kimball

Just did quals

Ray

Baehr

Kimball

Carter

Out of town

Rasberry

Zdenek

Rice

Eaton

Working on diss

Sharpe

Carter

Baake

Barker

Out of town

Pohland

Kimball

Baehr

Out of town

Zobel

Still

Zdenek

Booher

To be arranged

McKenzie

Dragga

Carter

Kimball

 

 

TCR
PhD annual reviews: March 4, 2011

Room 357

Time

Student

Chair

Member

Member

Member

9:00

10:00

Schafer

Eaton

Baake

Rice

11:00

Latham

Eaton

Still

Baake

12:00

Mellon

Eaton

Baehr

Booher

1:00

Edgell

Eaton

Baake

Dragga

afternoons

2:00

3:00

 

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Graduate TCR Courses for 2011-12

Posted by Joyce on November 5, 2010

Online summer 2011 fall 2011 spring 2012
5375 Kimball (workshop) 5363 Cargile Cook 5364 Kemp (classical rhet)
5388 Carter (workshop) 5369 Carter (philoso-tech) 5385 Dragga
5365 Rice (workshop) 5371 Booher 5377 Kimball (Visual Rhet)
5377 Barker (Risk) 5377 Rickly (Alt Rhet)
5377 Zdenek (Rhet-Sound)
5376 Baehr 5372 Baake 5365 Zdenek (style)
53?? Lang 5373 Baehr 5366 Kimball
53?? Kemp 5383 Eaton 5390 Koerber
53?? Booher 5387 Baehr
On-Campus summer 2011 fall 2011 spring 2012
5377 Rice (Media/Theatre) 5060 Kemp 5382 Koerber
5387 Still 5384 Baake
5371 Cargile Cook 5390 Zdenek
5364 Kemp (classical rhet) 5373 Baehr
5369 Booher (philoso-tech) 5388 Still
5363 Rickly 5383 Eaton

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Fall Surveys Available

Posted by Joyce on October 1, 2010

Here are the results of the curricular and programmatic survey you answered in September.  We will be reading them over the next few weeks and will be working to employ this data as we plan for next year’s courses, among other things.

There are three surveys (no on-campus MATC students completed the survey)

Survey2010PhDOn-Campus (n=13)

Survey2010MATC-DE (n=14)

Survey2010PhD-DE (n=30)

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Changes to 5376 and 5387 for fall

Posted by Joyce on July 28, 2010

Due to several factors, lower-than-expected applications from MATC students among them, Dr. Baehr’s two fall courses are going to be offered as hybrid courses instead of conventional Tuesday-Thursday 90-minute on-campus courses.  ENGL 5376 Online Publishing will be offered Tuesday mid-day, 11-2, in room 357 and online.  Similarly, ENGL 5387 Publication Management will be offered Thursdays 11-2 in room 357 and online.  Most face-to-face students currently registered for one or both of these two courses won’t be impacted by this change, although I think those who are taking 5060 may have to drop Dr. Baehr’s course.

If you are interested in taking one of these Technical Communication Lunch seminars, please drop me a line to get your permit.  If you are displaced in your face-to-face courses because of this change (and I believe one or two students may be in this situation), please drop me a note to amend your schedule.

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Fee Bill Anxiety and Routine Fixes

Posted by Joyce on May 10, 2010

Just about the time everyone registers, then I begin getting panicked emails that the fee bill is wrong.  Yes, it’s wrong, but don’t panic and don’t write me to fix it when you’ve just registered because part of the process involves reversing certain charges.

There are two groups who see corrections to their fee bills after registering. In order to reverse charges that aren’t supposed to be there, you first have to register, so if you’re sitting on a permit and haven’t registered, you need to do so, because that’s the only way to get an accurate fee bill eventually.

The first group are GPTI’s and fellowship/scholarship recipients. Those who are non-Texans first get their statuses treated as if they were Texans, and everyone gets some fees reduced. This waiver is something that the graduate assistant (Mary Valdez) does, and will process a week or two before your payments are due.

The second group are the online doctoral students who are non-Texas residents. Through agreement with various powers that be, this group of students pays no tuition, but pays instead a special instruction fee. When they first register, a 3-hour class looks monstrously over-priced, and it is because the tuition hasn’t been reversed yet. This reversal is something that the DGS (me) does usually a couple of weeks before the payments are due.

In both cases, the key is to relax and wait for the waivers to be applied. If you absolutely must pay your fee bill (because you’re a Type A personality or you just like spending money), that’s fine — you’ll receive a credit or a reimbursement after these fees have been reversed.

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Graduation and Commencement Un-Yoked

Posted by Joyce on April 22, 2010

After 6 months of working, writing, and persuading, we have succeeded in making it possible for a student to participate in commencement in a different semester from their graduation. According to Vice Provost Stewart:

At a recent Academic Council meeting we agreed that graduates can Commence a term later than their graduation, for good cause.  Such good cause ought to be the call of the college(s) involved.

The Arts and Sciences dean wrote  to me, saying that he is completely supportive of this policy, which means that your academic college meets the Provost’s terms.  And the dean of the Graduate School is similarly supportive, writing, “Graduate Enrollment Management will reflect the modification for August graduation.”

What this means is that you may ask to do commencement in August, for example, if you defend and graduate in May, a policy that may make it easier for you to schedule the ceremony around your family vacation or other obligations.

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